Professional communication: New way for productive and efficient working

We all know the importance of communication in our lives, whether formal or informal, it the key for better understanding and better relations.  Whether working professional or not, the key to success is always given to how convincingly one can communicate, thus making professional communication a key to success.

Good communication is essential to managing and working in a productive and efficient workplace. Despite countless technological devices available in market to facilitate conversation, knowing how to communicate clearly is the key for better career and understanding.

While personal communication includes informal and formal communication, on the other hand, professional communication is closely related to technical communication, encompassing variety of skills with proper use of strategies, learning theory and technologies.

Whether leading a team, giving presentation, giving interview, handling vital reports and clients, everything require communication skills. Even if you are hardworking and intelligent but to taste success in this fierce competitive world, one has to be good and impressive communicator.

So, if you want to build a long lasting impression on your clients and colleagues keeping these tips in mind, will surely help you make edge over your fellow workers.

Here are the tips for better professional communication for better professional prospects:

• Building a great understanding of second party – Before preparing yourself it is important to build a better understanding about the second party. Understanding about their thought process, cultural background and educational background for effective organizational communication.  It is important that the content required must be designed keeping the audience in mind. Careful selection of words is very important for an effective communication.

• Take care of pitch and your tone: While preparing and giving presentations, it is important to make your voice audible and soft enough, so as to create the desired impact on listeners and fellow employees. Too long and shout sentences can usually lead to miscommunication and can surely confuse others. Never keep your half thought with you, this can surely create misunderstanding, as listeners cannot understand your unsaid thought on their own.

• Avoid communication in noisy places: If conveying something important, it is advisable to avoid interactions at noisy places like cafeteria, employees work stations, as noise acts as hindrance to effective communication. It is always good to carry markers, notepad, and pen & paper to highlight important points. If still in doubt, speaker must always raise questions and answer round for better understanding.

• Verification of information shared: While sharing information always make sure to double check whether the recipient has clearly understood the information shared with them. For example, dictate your mail id as many times as possible, whether house simple your mail id sounds to you it can be difficult to understand to someone else.

• Transparency among your team members: It is important to follow hierarchy especially when it comes to professional communication. So, it is important to keep the level of communication simple and easy in flow. Maintaining hierarchal base helps in creating a simple flow of communication among team members.

So, whether going formal or informal, using effective and profession communication can help anyone understand other people better and when you understand them you can relate better. Hence if you can relate better, people will like and understand you better.

Ref : http://www.articlesbase.com/internet-articles/professional-communication-new-way-for-productive-and-efficient-working-7366681.html